Evidentia Installation Guide version 3

Installation of Evidentia 3 is straightforward.

Note for upgraders: Evidentia v1 and Evidentia v2 do NOT have to be uninstalled and the three programs can coexist.  However the Evidentia v1 database is not compatible with Evidentia v3. Fortunately Evidentia 3 provides a conversion program on the Database tab of the Settings screen.

Data from v3 CANNOT be imported into v1 or v2.  

Before upgrading, you will want to create a backup of your Evidentia 2 database.  This backup file will be used to copy data into the new Evidentia 3 program.


1. Select the file Evidentia3Setup.exe or Evidentia3Setup64.exe on  the installation CD or in your download directory.  


2. Accept the license agreement

3. You may accept the default installation directory or select one of your choosing.


4.  And you are done!


1. Mount (select) the file Evidentia3.dmg from the installation CD or your download directory.


2. Accept the license agreement.


3. Drag the Evidentia icon onto the Applications folder.


4. And you are done! You should see the Evidentia 3 icon in the Launcher.

Starting Evidentia for the first time

The first time you start Evidentia 3, you will be provided with a standard license screen.  


Actions include:

If you select to enter a license, you will be presented with the screen below.  You may copy and paste the entire license into the first box to save time.


If the license entered is valid, the screen will disappear. No need to linger!

If you choose NOT to enter a license at this time, you will be presented with the previous license screen every time you start Evidentia 3.  You may also enter a license from the About screen.

Evidentia 3 on the Cloud

The next screen asks if you want to configure Evidentia 3 to use the cloud.  Currently only Dropbox is supported, but we anticipate supporting other cloud providers in the (near) future.

You may opt to configure Evidentia to use Dropbox now, or later on the Storage tab of the Options screen.


Evidentia uses cloud storage for three things:  keeping your database(s) synced on multiple devices, storing and organizing digital files you have attached to source records, and storing backup files. You may opt out of storing digital files on Dropbox and/or storing backups on Dropbox.  It is recommended to accept the defaults if you have enough storage space available, as this maximizes the benefits of cloud storage.


Once you select Get Authorization from Dropbox, Evidentia will open a Dropbox Authorization screen in your native browser.  Evidentia requests the minimal permissions it needs for making the most of you Evidentia/Dropbox experience.


Selecting Allow sends the browser to a congratulations page, and displays a green LED on the Dropbox screen in Evidentia.dropboxcongrats.png


If this is the first device (PC, laptop) you have authorized, Evidentia will create a folder in the App directory.  The EvidentiaSoftware folder is the only folder Evidentia will use when interfacing with Dropbox.  Three subdirectories will be created under App/EvidentiaSoftware:

Note that Backups are NOT the same as database files, and will not be synced to your local machine.

If this NOT the first device you have authorized for Evidentia/Dropbox, after authorization Evidentia will immediately try to sync the default database with the copy already on Dropbox.

That’s it!  You are ready to go!

Note:  from time to time you may be asked to re-enter a Dropbox authorization key.  This should not occur very often (every few weeks at most).  Dropbox will present you with a new key each time - do not be concerned, you will still be linking to the same Dropbox folders and your data will not be lost.

Next Steps for Upgraders from version 2

Unfortunately Evidentia 3 cannot access your Evidentia 2 database.  It can read an Evidentia 2 backup file.  Simply save a backup of your current database in Evidentia 2, then restore it into Evidentia 3.  v2backup.png


Next Steps for Upgraders from version 1

If you are a user of Evidentia version 1, there is one more step you will most likely perform before you get started.  Since the database formats between v1 and v3 are quite different, you will want to convert the database(s) you used for v1 into a v3 database.


Selecting the Convert 1.x to 3.x button from the Database tab of the Settings screen will open a file selection dialog.

You will want to select the ACTUAL database file you use in Evidentia 1.  This file usually ends in .db3.  Do NOT use a backup file (usually ending in a date or -#) as the backup file is a zipped version of the database, and v3 cannot read zipped files.

Note that converting the 1.x database file will leave the original file untouched, creating a COPY of the database in v3.

That’s it!  You are ready to experience all the new features of Evidentia v3!